Your team's knowledge is locked inside people.
Get it out.
Knowledge assistants trained on your docs. Document and data extraction that ends manual entry. SOPs generated from a 30-minute conversation. Reporting agents that pull, summarize, and deliver, no more dashboard hunting.
Operations runs on tribal knowledge and manual data entry.
Every operations team has the same two drags: critical information that lives only in someone's head, and high-volume work that exists only because data doesn't flow where it should. Both are solvable with AI that's wired correctly.
Knowledge silos
When the senior team member is on holiday, the team stops. Onboarding a new hire takes months.
Manual data entry
Invoices, contracts, ID checks, packing slips, humans transcribing PDFs into systems is a tax you keep paying.
No documented processes
Everyone knows how things get done. Nobody has written it down. ISO audits and scaling both get painful.
Reporting is a side quest
The numbers exist. Pulling them together for Monday's review is a 4-hour copy-paste exercise.
Four operations workflows we automate.
Each is shipped into your team's actual stack, Odoo, Slack, email, internal portals, not as a separate tool they need to remember to open.
Internal knowledge assistant
An AI trained on your SOPs, policies, contracts, past projects, and product docs. Your team asks it questions in plain language, gets answers with citations.
- ·Search-and-ask interface, with source attribution on every answer
- ·Role-aware permissions, sales sees what sales should see
- ·Auto-reindexes when docs change; never goes stale
- ·Slack, web, and Teams interfaces, meets people where they work
Document & data extraction
Invoices, contracts, packing lists, KYC documents, supplier catalogues, read by AI, validated against your rules, written into your ERP automatically.
- ·Handles PDFs, scans, photos, and structured forms
- ·Validation rules so bad data never enters the system
- ·Human review queue for edge cases, full audit log
- ·Connects directly to Odoo, NetSuite, SAP, or your custom stack
SOP & process documentation
AI interviews your team in 30-minute sessions, asks the right follow-up questions, then writes the SOP. Numbered steps, decision points, owners, edge cases.
- ·Conversational input, your team talks, AI structures
- ·Consistent template across the whole organization
- ·ISO 9001 / 22000 / quality-system aligned by default
- ·Versioned, reviewable, and ready for new-hire onboarding
Reporting agents
Agents that pull from your ERP, CRM, sheets, and warehouses, then deliver the report you actually want, at the cadence you want, to where you want it.
- ·Connects to Odoo, Snowflake, BigQuery, Postgres, Sheets, HubSpot
- ·Email, Slack, Teams, or PDF, pick the format and the cadence
- ·Anomaly callouts, agent flags what's unusual, not just what's there
- ·Editable narrative summaries, not just charts
How we ship an operations workflow.
Walk the floor
We watch the team for a week. We map the workflows that burn hours and the ones nobody admits exist.
Pick one
We start with the workflow that has the highest hours-per-week ratio. Ship that. Then expand.
Wire it in
We connect to your real systems. We don't ship a tool that lives in a separate tab.
Train the team
Documentation, runbook, and a champion trained to extend it. We leave nothing mysterious.
Operations questions we hear most.
Will it work with our existing ERP?+
Yes. We've integrated with Odoo, NetSuite, SAP B1, custom Postgres systems, and Google Sheets backbones. The integration cost depends on the system, not the AI layer.
What about data privacy?+
We deploy in your cloud account when privacy matters. No training on your data. Audit logs from day one. We can also run on-prem with open-weights models if needed.
How accurate is document extraction?+
Typically 95–99% on clean documents, lower on poor scans. We always include a human-review queue for low-confidence extractions, no garbage gets into your ERP.
How do you handle access control on the knowledge bot?+
Role and group-based. We sync from your identity provider (Google Workspace, Microsoft 365, Okta, etc.) so when someone leaves, they lose access automatically.
What if our SOPs don't exist yet?+
That's actually our preferred starting point, the SOP generator handles it. Most clients use it to document the previously-undocumented half of their operations.
Which operations workflow burns the most hours?
Walk us through the workflow once. We'll come back with the hours we'd take off it, the integration shape, and what the build costs.